Course Content
Section 1: The purpose and the process of scheduling work activities
After completing this section, you will be able to: • Explain the importance of scheduling in business • Explain a schedule development process in accordance with established business practices • Explain predecessor/successor relationships within business activities • Discuss mandatory or discretionary activities • Explain the advantages and implications of task completion within the shortest possible time and at a specified due date • Explain the importance and function of task scheduling with examples
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Introduction
The importance of scheduling
A schedule development process
The importance of task completion in the shortest possible time
The importance and function of task scheduling
Section 2: Organise and prepare business activities
After completing this section, you will be able to: • Define and identify business activities in terms of their importance for the business and the time each takes to complete • Prioritise business activities within the objectives and scope of own work • Develop and document basic procedures and networks • Develop office systems, diaries, screening and schedules for own work • Sources time duration estimates from responsible individuals and indicate these on the task schedules. • Set realistic deadlines or time frames for each procedure/process
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Introduction
Define and identify business activities
Techniques to prioritise and organise business activities
Develop and document basic procedures and networks
Develop own office systems and time management tools
Estimate time required for tasks
Setting realistic deadlines
Section 3: Deal with interruptions
After completing this section, you will be able to: • Relay procedures and times required to complete procedures/tasks to individuals to ensure all know what is expected • Identify possible interruptions to procedures/processes/tasks and develop strategies to deal with each to minimise their effect • Deal with interruptions assertively yet appropriately according to identified strategy and/or business procedure
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Introduction
Relay tasks and timelines to team members
Develop strategies to deal with interruptions
Deal with interruptions assertively yet appropriately
Conclusion
References and Further Reading
Short Course Revision Video
11:44
Assessment
Time Management
About Lesson

Introduction

 

In order to maintain a high level of productivity in our organisations we must find productive methods of planning work and tasks, setting appropriate goals and managing time and schedules with our workers.

This course is designed to provide you with basic skills to help you manage your time better and manage your scheduling activities in the workplace. You will need to apply self-discipline until the techniques become part of your skills set, but the process is not too difficult to learn.

Planning establishes what, how, where and in what order work will be performed. The process involves the selection of work sequence and methods and provides information for the scheduling process.

A work plan is an outline of a set of goals and processes by which a team can accomplish those goals and shows the scope of the project. Through work plans, you break down a process/job tasks into small, achievable tasks and identify the things you want to accomplish.

Scheduling determines the timing and specific sequence of tasks necessary to carry out the plan.  The schedule is a result of the planning process and reflects the selected plan. The schedule shows who will do what and when in order to carry out the plan.

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